Rota systems
Purpose-built rotas for private practice partnerships
Managing coverage across private groups shouldn't depend on a single complex spreadsheet. We turn fragile, single-person setups into robust, visible rota systems designed specifically for medical practices.
Request a demo| Mon 20/07 | Tue 21/07 | Wed 22/07 | |
|---|---|---|---|
| Uncovered | No Issues | No Issues | No Issues |
| Notes | No Notes | No Notes | No Notes |
| On Call | None | None | None |
| Jane Doe | NHSNHS | BER | |
| John Smith | Smith J | CIR |
Designed for how your partnership works
Auditability
Real-time change tracking
Every swap and change updates across the entire system immediately. Complete revision histories give your partnership full auditability, eliminating guesswork and disputes over past schedules.
Coverage
Proactive gap detection
Uncovered sessions are automatically highlighted across all views as soon as they arise. Your group can identify and resolve schedule gaps days in advance rather than dealing with last-minute emergencies.
Accessibility
On-demand schedule visibility
Partners can instantly view today's coverage and their own upcoming commitments from any phone, tablet, or computer, removing the need to call around for confirmation.
Management
Intelligent leave management
Rota leads see the exact impact on hospital lists and on-call duties before approving leave requests. Decisions are made with complete clarity on coverage, preventing accidental conflicts before they happen.
What's included
Core rota capabilities
views
View by partner, site or surgeon
Filter the weekly schedule based on individual roles, specific hospital locations, or surgical lists. Navigate quickly between dates or return to today with a single click.
leave
Leave with impact assessment
Partners submit leave requests directly through the system. Rota leads review which hospital lists and on-call duties are affected before approving requests.
availability
Availability templates
Set regular working patterns, recurring commitments, and NHS commitments as default templates, then apply simple one-off overrides when schedules change.
status
Uncovered, notes & on-call at a glance
A visual status bar across the top of each week instantly highlights open sessions, key daily notes, and on-call assignments.
Print-ready PDF rotas
Generate clean, landscape A4 schedules formatted for theatre whiteboards, complete with clinician assignments and highlighted on-call slots.
audit
Every slot keeps its history
Assignments, swaps, and overrides log directly against the specific slot, providing a clear audit log of all historical changes.
Beyond the rota
From theatre list to invoice
Because the system tracks list coverage, partners can seamlessly capture case details for billing immediately after completing a session.
Partner submits case details
Following a list, clinicians log case details directly against their assigned slot in the same application.
Admin acknowledges & exports
The administrative team reviews submitted cases, confirms details, and exports data directly into the billing workflow.
Automatic data minimization
Patient-identifiable information automatically clears from the system once a case is acknowledged and billed for complete compliance.
See it with your own rota data.
We can build a demo from a sample of your current spreadsheet, fully anonymised with no commitment.